10 opportunities to send a handwritten notecard.

Reading time:

Birthdays and holidays are wonderful reasons to send a handwritten notecard to a client. But, if you’re aiming to create connections, don’t wait for these annual events to roll around—any time is a great time to send a notecard! 

Here is a list of ten notecard-worthy occasions: 

1. Sports team connection. Whether you’re fans of the same team or rooting for rivals, a shared love of sports opens the door to all sorts of great notecard opportunities.

2. Local news. Even noteworthy events in your client’s town are a great reason to reach out:

Looks like the weather in Pittsburgh is wild lately. How are you and your team holding up in the snow? We’re sending you warm wishes!

3. Encouragement or follow-up. Friendly chitchat is the gateway to genuine connection. Maybe your client mentioned she’s preparing for a big presentation during a recent conversation, or revealed her anxiousness about running a marathon. A notecard is a great conversational follow-up, and the perfect way to show you care:

The last time we chatted, you mentioned you were preparing for a big presentation. How did it go? I am sure you knocked ’em dead!

I’m so impressed that you’re challenging yourself to run your first marathon. You’re going to feel so great when you finish! Best of luck—we’re all rooting for you!

4. “You might like this.” Perhaps you came across a book, movie, or article you think your client might dig? Send a notecard with the details!

5. “I thought of you the other day.” When something reminds you of a client, take it as a gentle nudge from the universe to reach out:

I saw a cute old Volkswagen Beetle the other day and thought of you. Are you still fixing up the one you bought? I hope you’ve had a chance to take it for a spin!

6. Get well soon. This gold standard never loses its charm! When you learn a client is under the weather, send your well wishes.

7. New address. When a client moves to a new office space, be sure to send a congratulatory card.

8. Shared hobbies. A goldmine for notecard inspiration.

Our local convention center is hosting a knitting expo next month. Sounds like the perfect opportunity for you to visit Portland—our team would love to meet you in person!

9. After a great conversation. Something as simple as a pleasant exchange with a client can make your day, and theirs! Take a moment to pen a note. No complicated message requireda simple expression of gratitude is sure to wow:

Thanks so much for calling today. I had a wonderful time chatting with you! Please don’t hesitate to contact me if you need anything.

10. A Just-Because notecard.  Maybe you don’t have a specific reason to send a notecard? Don’t sweat it—just grab a pen and card, and jot down something from the heart. Sometimes the greatest connections are sparked with the simplest of gestures!

Additional reads you may find interesting...

View All
Digital timer counter on tablet
Small Business Tips

How website speed impacts your leads and conversions

Customer Feature

Ruby customer feature: New ways of legal work with Ashton Taylor

A smiling young woman looks at her computer with one hand on the keyboard and the other holding a paper cup
Small Business Tips

Chat creates human connection and improves efficiency. What’s not to love?

Hands use a VoIP device
Small Business Tips

Making the connection: VoIP, your customers, and you.

Small Business Tips

Inclusive marketing—with Michelle Ngome (pt. 1)

A young woman sitting at a desk looks annoyed at her phone, with one hand thrown up in frustration. Daylight streams in through an adjacent window.

Stop robocalls for good.

A close-up of peanut butter cups (candy), some stacked, some with bites taken out, on a dark gray background
Small Business Tips

Mashups & peanut butter cups: how to bridge the paid/organic data divide to spend smarter search ad dollars

Small Business Tips

Which chat service is right for your business?

Small Business Tips

High-end clients, projects, and service—with Melissa Barker

Arizona landscape
About Ruby

Arizona, here we come!

Reflections on fallout

Square title card with circular-cropped head shot: The art and challenge of business services, Justin Dunham, ércule
Small Business Tips

The art and challenge of business services—with Justin Dunham of ércule

Customer Feature

Ruby customer feature: Rapid resourcefulness with Ashton Taylor

Small Business Tips

Forced changes and success with Loren Feldman

Small Business Tips

Get more clients like that one. You know the one.

Try Ruby Risk Free

Call to talk to a live virtual receptionist and hear why 10,000+ companies Ruby.

Call Ruby Sign Up
Sales Support
Legal_Final

The Secret to Successful Law Firms

The inside scoop on Clio’s latest legal trends report.

Already a Ruby customer?

Let’s get started.

Ready to turn more callers into customers?

Missed connections translate to lost revenue. With Ruby, you have a partner in gaining and retaining customers. Plus, we’re so confident you’ll love our service, we offer a 21 day money-back guarantee*.

*Ruby is delighted to offer a money-back guarantee to first time users of both our virtual receptionist service and our chat service. To cancel your service and obtain a full refund for the cancelled service (less any multi-service discount), please notify us of the service you wish to cancel either within 21 days of your purchase of that service or before your usage exceeds 500 receptionist minutes/50 billable chats, as applicable, whichever occurs sooner.