3 Ways to Personalize Your Emails and Build Connections

Tips for More Effective Emails
Photo via Flickr Creative Commons

Any email you send — even a brief one — is an opportunity to make a connection. The addition of a few thoughtful words can brighten your email recipient’s day, start a friendly dialogue, and make your messages stand out. Remember, there’s a human on the other end of that thread! Try these three tips to enrich your everyday correspondence:

Go with what you know. Did you learn anything about your correspondent the last time you chatted or exchanged emails? Think back to recent conversations, and show your interest by adding a friendly question:

Did you end up taking that vacation to Alaska? I’d love to hear about it!

Learn something new. If you’re writing to someone for the first time, or just don’t know much about your correspondent, basic questions are great. “How are you?” can fall a little flat, so shoot for something a bit more specific like “How is your Thursday going?” or “Do you have any weekend plans?”

Better yet, do a little research to learn something about your correspondent, their business, or their town, and engage on that:

I read your blog post about opening your new office. Congratulations! How are you enjoying the new space?

Sharing a little personal information can help encourage a response:

I understand Michigan’s been getting quite a bit of snow this year. How has the winter been treating you? It’s snowing here today. That’s a rarity for us!

Turn common courtesy into conversation. Pleasantries like “Have a nice weekend!” may not be intended to create meaningful connections, but they can be a jumping-off point for just that. When replying to messages, make the most of these opportunities:

Thank you so much, Kelly! I did have a great weekend — I went on a beautiful hike in the Columbia River Gorge. What did you get up to?

How do you connect with others though email? We’d love to hear from you!

Photo via Flickr Creative Commons user slgc

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