How to leave the Perfect voicemail.

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Does the sound of a voicemail beep throw you off your game? Ever fumble over your words when leaving a message?

Here’s a simple guide to leaving a solid voicemail message every time:

  • Don’t bypass pleasantries. Always start with a friendly greeting and wrap up with a warm closing. A simple “Hello!” or “Hi, (name)!” is a great way to begin your message. Your friendly tone will encourage a prompt response!
  • Give your contact info up front. After your greeting, state your name, company name, and call-back number. This way, even if the content of your message is cut off, the recipient will know how to get in touch with you.
  • Message time! Aim to summarize your reason for calling in a sentence or two. Although brevity is important, it’s best to let your recipient know your reason for calling. A vague message like “We need to talk” may seem curt or excessively dire.
  • Ask (nicely) for a return call. A question like “Would you please call me when you have a chance?” or a statement like “I’d love to hear from you at your convenience” are courteous ways to invite a response and keep the tone of your message upbeat.
  • Give that contact info one more time. Before that warm closing of yours, give your name, company name, and phone number again. If your recipient missed a number the first time, they’ll be able to pick it up again without starting the message all over again.

Altogether, your message goes a little something like this:

Hi, Janet! This is Phoebe Osborn with Ruby Receptionists. I can be reached at 866-611-7829. I have some questions about your upcoming webinar, and I’d love to chat when you have a moment. Again, this is Phoebe from Ruby at 866-611-7829. I look forward to hearing from you. Have a wonderful day!

Short and sweet, yet thorough — not too shabby, right?

Do you have any voicemail tips? We’d love to hear from you!

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*Ruby is delighted to offer a money-back guarantee to first time users of both our virtual receptionist service and our chat service. To cancel your service and obtain a full refund for the cancelled service (less any multi-service discount), please notify us of the service you wish to cancel either within 21 days of your purchase of that service or before your usage exceeds 500 receptionist minutes/50 billable chats, as applicable, whichever occurs sooner.