Pros and cons of a virtual law office.

When you operate a virtual law office, you’re foregoing the traditional brick-and-mortar office for one of two main options.

  1. You’re running your law office out of your home or on the go. This works much the way you would expect. You can set aside an office space in your home, work out of coffee shops and hotels, and keep all of your work organized online.
  2. You’re utilizing a co-working or virtual office network. The other common definition of a virtual office is a space that you rent out but share with other businesses. Instead of having a designated office, you sign up to be part of a network that allows you to reserve rooms for meetings with clients—giving you a physical space outside your home where you can host people. While you would still keep all your work “virtual,” you can receive mail and phone calls to the virtual office location. Often, these virtual offices have multiple locations, allowing you to work out of them as you travel.

Starting a solo firm or opening a small law practice can be expensive, and as you grow, you often find yourself focused on minimizing costs as much as possible. Either of the above options provides you with the opportunity to skip the expensive overhead of leasing an office space. Instead, you have more freedom to work the way you want. While this flexibility is very effective for some attorneys, your actual success depends on your work style.

Operating a virtual law office has both pros and cons.

Pros of a virtual law office.

When you think about the advantages of a virtual law office, there’s a good chance you’re thinking about the price tag—which is, naturally, one of the most significant advantages. That being said, there are a lot of other pros to moving into a virtual space.

Some advantages include:

  • Lower monthly overhead
  • Eco-friendly and possibly paper-free
  • Greater flexibility to transition between stages in your business
  • Ability to serve a wider client base because you aren’t tied down to a single office location
  • Flexibility with the hours you work and more control over your work/life balance

Cons of a virtual law office.

While there are a number of advantages of a virtual space, it also comes with a few distinct disadvantages. As your firm grows, you may outgrow a virtual office at some point. So, it’s important that you keep in mind these disadvantages when choosing your office solution.

Some disadvantages include:

  • Lack of “traditional” office feel
  • Blurred lines between work and personal life—may negatively impact work/life balance
  • If you work out of a virtual office location, you may feel like a guest in your own space
  • You may need to take extra steps to ensure your state bar approves your software and tools
  • You may need to take extra steps to ensure smooth client communications
  • You’ll want to take extra security measures when working out of shared spaces
  • If you work out of your home, you may have to give clients your home address or find another meeting space

Whether a virtual law office is right for you depends on many factors. If you do choose a virtual office, it’s important to have the practice management tools and resources to adequately run your virtual office.

Check out our other resources about the virtual office:

Do you currently work out of a virtual law office? Share your story with us @callruby on Twitter!

Additional reads you may find interesting...

View All
2021 Legal Trends Report: gavel with scale of justice on desk
Legal Practice Tips

Clio 2021 Legal Trends Report: in summary

Content marketing and social media tips: side view of photo editor working in a creative office
Small Business Tips

Content marketing & social media: 4 easy tips for getting started

A single pine tree on a rocky summit
Small Business Tips

Meeting customer expectations during a holiday season like no other

Person at desk in front of computer waiting on phone
Receptionist Tips

Have trouble handling the emotional weight of phone calls? You’re not alone.

Choosing a business number: overhead view of faded yellow vintage telephone with notebook and numbers on monochrome background
Small Business Tips

What your phone number says about your business

How to find and analyze your website traffic: two people look at a computer in a bright office space
Small Business Tips

How to find and analyze your website traffic

Using virtual receptionists for part-time answering - Ruby

Using virtual receptionists for part-time answering

What is a conversation worth: illustration of a confused person with complicated calculations hovering above their head
Small Business Tips

What is a conversation really worth? We calculated the exact dollar amount.

Top 3 legal marketing strategies for 2022: man looks at laptop
Legal Practice Tips

Top 3 legal marketing strategies for 2022

24/7 live chat: a Ruby chat specialist and a potential new client use computers in split screen with a live chat window between them
About Ruby

How Ruby’s 24/7 live chat solution grows your business and saves you time

Why empathy matters for your business: person listening to another person in cafe with laptop, papers, and coffee
Small Business Tips

Why empathy matters for your business

SEO and branding: star-crossed lovers—an illustration of two people with crowns surrounded by flowers
Small Business Tips

SEO and branding: star-crossed lovers

Title card: Authentic small business marketing with Jamie Adams of Scorpion

Ruby partner feature: Authentic small business marketing with Scorpion

Using chat as a sales tool: hands using laptop
Small Business Tips

4 ways to leverage live chat as a sales tool

How to attract more law firm leads: smiling woman in professional attire talks on phone while using laptop
Legal Practice Tips

Treading water? Here’s how to attract more law firm leads.

Try Ruby Risk Free

Call to talk to a live virtual receptionist and hear why 10,000+ companies Ruby.

Call Ruby Sign Up
Sales Support

Already a Ruby customer?

Let’s get started.

Ready to turn more callers into customers?

Missed connections translate to lost revenue. With Ruby, you have a partner in gaining and retaining customers. Plus, we’re so confident you’ll love our service, we offer a 21 day money-back guarantee*.

*Ruby is delighted to offer a money-back guarantee to first time users of both our virtual receptionist service and our chat service. To cancel your service and obtain a full refund for the canceled service (less any multi-service discount), please notify us of the service you wish to cancel either within 21 days of your purchase of that service or before your usage exceeds 500 receptionist minutes/50 billable chats, as applicable, whichever occurs sooner. Some restrictions may apply.