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Grow your business with live virtual receptionists.

Happier customers. Fewer interruptions. Virtual receptionists who create real connections and serve as a seamless extension of your business. Ruby does it all, 24/7/365.

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Explore how Ruby’s virtual receptionist solution works.

Tailored to your needs.

Set your preferences to have Ruby answer the phone part-time, full-time, after hours—whenever you choose! From personalized company greetings to custom call handling instructions, we create exceptional experiences worth calling back for.

Capture every lead.

Once Ruby answers the phone, we follow your instructions to greet and screen callers, answering questions, scheduling appointments, and engaging your potential new customers with responsive, personalized service.

Bye-bye, busy work.

Based on your instructions, Ruby receptionists can perform basic tasks to reduce the time you spend on administrative duties such as new client intake, appointment confirmations, and call notes.

Information at your fingertips.

After a receptionist wraps up a call, we send a notification via email, text, or the Ruby app. Stay connected to your customers and on top of your call activity at any time, from any device.

Request a consulatation today!

Experience Ruby

Meet your partner in gaining and retaining customers.

From customized greetings and conversations tailored around your business’s unique offerings and we represent your business the way you would.

  • View and manage all of your client information right through your Clio account.
  • Link client communications with specific contacts and topics.
  • Track call dates and lengths for easy billing, and to learn which marketing efforts are performing best.

Our friendly, 100% US-based Virtual Receptionists specialize in making the most out of every customer conversation.

Our virtual receptionists are more than an answering service.

We’re your all-in-one customer engagement solution. We engage with your callers in a conversational way, just like a member of your staff. In everything we do, we build meaningful connections with the people you serve—connections that translate into tangible ROI, word of mouth, and more opportunities for your business.

As a complete customer engagement solution, Ruby outmatches standard phone answering services.

Download our guide to virtual receptionists today to get the full scoop on what we do, and how we do it!

Download the guide
Mobile App

Meet the Ruby app.

Read chat transcripts, track usage, view reports, and much more. The Ruby app keeps you connected with your online customers even when you’re away from your keyboard.
Review chat tags, update canned responses, review support requests, and provide messages you’d like relayed to your website visitors.
Quickly follow up with prospects by accessing lead data and important customer details such as phone number, where they’re located, and who referred them.

Update your availability any time to take advantage of Ruby’s call-connect service and have website visitors transferred directly to your sales team.

Work from anywhere, win more business, and make a great impression.

Virtual Receptionist Features

Mobile App

Near, far, whereeeever your business takes you, the Ruby app puts the power of the front desk right in the palm of your hand.

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Custom Voicemail

Don’t want to use receptionist minutes? Unavailable to take calls yourself? Take advantage of the customizable voicemail system included with your Ruby plan Check recordings and transcripts immediately, via the Ruby app or your dashboard.

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Extended Business Hours

Based on your instructions, we’ll customize your complimentary after-hours call handling. Business doesn’t stop at 5pm—and neither do we. Ruby is here 24/7/365 to connect your callers with the help they need.

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Bilingual Receptionists

Our top priority when answering calls is to build trust and deliver phenomenal experiences. Ruby’s bilingual virtual receptionists ensure your clients feel at ease and heard in their preferred language (English or Spanish)

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Call Forwarding

Choose to forward your calls to Ruby and have us answer full-time, part-time, or as needed. Plus, we can connect your callers to you wherever you are, making it easy to stay in touch at home or on the road!

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Appointment Scheduling

Win business with convenient scheduling for your customers or clients. We work with your preferred calendaring system through your website, so you’re never double-booked (and at no additional cost to you!)

Lead Qualification & Intake

Ruby captures every potential new customer while screening out solicitors and unwanted calls. When you’re available, we can warmly transfer leads your way for immediate service. If you’re unavailable, we’re happy to qualify those leads for you.

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Robocall Filtering

With Ruby’s robocall filtering feature on, any calls that are flagged as “highly likely” to be a robocall will be automatically routed to your Ruby voicemail box—we don’t answer them live or charge you for them.

Outbound Call Assistance

Need to confirm an appointment or gather details from a client? Delegate it! Send us a request through the app and we’ll handle the call, so you can focus on the work in front of you. Call assist minutes are bundled into your current billing plan, with the time counting towards your total receptionist minutes.

Phone Hosting

Eliminate your phone bill and save some extra cash each month by using Ruby to host your business number.

HIPAA-Compliant Communications

Use Ruby’s optional HIPAA-compliant services to safeguard your patients’ privacy. All our team members complete HIPAA training, and we have additional HIPAA security on site to help protect your information. You’ll have access to every message and voicemail via our online portal at my.call-ruby.com, as well as the Ruby app.

Frequently Asked Questions

Provide us with key information about your business, such as available services or rates, we can answer questions on your behalf. Save time and impress customers, who will never know we’re not in your office.

“My goal was to do away with my physical office space completely. How was I going to have the freedom to do so if I hired a full-time receptionist?”

READ MORE

With Ruby, I know my callers are greeted by a warm, friendly voice.

Neil Tyra
The Tyra Law Firm

READ CASE STUDY

Money-Back Guarantee

Try Ruby on for size. If we don’t win you over in 21-days*, you can walk away like it never happened.

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GET STARTED

*Ruby is delighted to offer a money-back guarantee to first time users of both our virtual receptionist service and our chat service. To cancel your service and obtain a full refund for the cancelled service, please notify us of the service you wish to cancel either within 21 days of your purchase of that service or before your usage exceeds 500 receptionist minutes/50 billable chats, as applicable, whichever occurs sooner. First time users only. For more information view our Terms of Use and you can always reach us by email at hello@ruby.com.