Grow your business with live virtual receptionists.

Happier customers. Fewer interruptions. Virtual receptionists who create real connections and serve as a seamless extension of your business. Ruby does it all, 24/7/365.

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Explore how Ruby’s virtual receptionist solution works.

Tailored to your needs.

Set your preferences to have Ruby answer the phone part-time, full-time, after hours—whenever you choose! From personalized company greetings to custom call handling instructions, we create exceptional experiences worth calling back for.

Capture every lead.

Once Ruby answers the phone, we follow your instructions to greet and screen callers, answering questions, scheduling appointments, and engaging your potential new customers with responsive, personalized service.

Receptionists for your industry

Bye-bye, busy work.

Based on your instructions, Ruby receptionists can perform basic tasks to reduce the time you spend on administrative duties such as new client intake, appointment confirmations, and call notes.

Information at your fingertips.

After a receptionist wraps up a call, we send a notification via email, text, or the Ruby app. Stay connected to your customers and on top of your call activity at any time, from any device.

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Experience Ruby
Ruby's Live Receptionists

Our virtual receptionists are more than an answering service.

We’re your all-in-one customer engagement solution. We engage with your callers in a conversational way, just like a member of your staff. In everything we do, we build meaningful connections with the people you serve—connections that translate into tangible ROI, word of mouth, and more opportunities for your business. 

As a complete customer engagement solution, Ruby outmatches standard phone answering services.

Download our guide to virtual receptionists today to get the full scoop on what we do, and how we do it!

Virtual Receptionist Features

  • Mobile App

    Near, far, whereeeever your business takes you, the Ruby app puts the power of the front desk right in the palm of your hand.

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  • Custom Voicemail

    Don’t want to use receptionist minutes? Unavailable to take calls yourself? Take advantage of the customizable voicemail system included with your Ruby plan Check recordings and transcripts immediately, via the Ruby app or your dashboard.

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  • Extended Business Hours

    Based on your instructions, we’ll customize your complimentary after-hours call handling. Business doesn’t stop at 5pm—and neither do we. Ruby is here 24/7/365 to connect your callers with the help they need.

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  • Bilingual Receptionists

    Our top priority when answering calls is to build trust and deliver phenomenal experiences. Ruby’s bilingual virtual receptionists ensure your clients feel at ease and heard in their preferred language (English or Spanish)

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  • Call Forwarding

    Choose to forward your calls to Ruby and have us answer full-time, part-time, or as needed. Plus, we can connect your callers to you wherever you are, making it easy to stay in touch at home or on the road!

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  • Appointment Scheduling

    Win business with convenient scheduling for your customers or clients. We work with your preferred calendaring system through your website, so you’re never double-booked (and at no additional cost to you!)

  • Lead Qualification & Intake 

    Ruby captures every potential new customer while screening out solicitors and unwanted calls. When you’re available, we can warmly transfer leads your way for immediate service. If you’re unavailable, we’re happy to qualify those leads for you.

  • Robocall Filtering

     With Ruby’s robocall filtering feature on, any calls that are flagged as “highly likely” to be a robocall will be automatically routed to your Ruby voicemail box—we don’t answer them live or charge you for them. 

  • Outbound Call Assistance 

    Need to confirm an appointment or gather details from a client? Delegate it! Send us a request through the app and we’ll handle the call, so you can focus on the work in front of you. Call assist minutes are bundled into your current billing plan, with the time counting towards your total receptionist minutes.

  • Phone Hosting 

    Eliminate your phone bill and save some extra cash each month by using Ruby to host your business number. 

  • HIPAA-Compliant Communications

    Use Ruby’s optional HIPAA-compliant services to safeguard your patients’ privacy. All our team members complete HIPAA training, and we have additional HIPAA security on site to help protect your information. You’ll have access to every message and voicemail via our online portal at, as well as the Ruby app.


  • Frequently Asked Questions 

    Provide us with key information about your business, such as available services or rates, we can answer questions on your behalf. Save time and impress customers, who will never know we’re not in your office.

Numbers don’t lie.

  • 20%+boost in new business leads.
  • 10hrs+ of distraction-free time gained back per month.
  • 10% increase in customer happiness.

As reported by a majority of respondents to Ruby’s February 2019 Customer Survey.

“Ruby allows my office to focus on our work, while knowing all our calls will be answered by a friendly, live human. Engaging Ruby was one of the smartest things I did when I opened my own firm, and a key to my firm’s success.”

Michael Downey, Downey Law Group

Money-Back Guarantee

Try Ruby on for size. If we don’t win you over in 21-days*, you can walk away like it never happened.

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Sales Support

Already a Ruby customer?

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Ready to turn more callers into customers?

Missed connections translate to lost revenue. With Ruby, you have a partner in gaining and retaining customers. Plus, we’re so confident you’ll love our service, we offer a 21 day money-back guarantee*.

*Ruby is delighted to offer a money-back guarantee to first time users of both our virtual receptionist service and our chat service. To cancel your service and obtain a full refund for the canceled service (less any multi-service discount), please notify us of the service you wish to cancel either within 21 days of your purchase of that service or before your usage exceeds 500 receptionist minutes/50 billable chats, as applicable, whichever occurs sooner. Some restrictions may apply.


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